3 Tips for Hosting a Event at a Co-working space

Freelance, independent, and remote workers everywhere are realizing the many advantages of coworking spaces, or shared workplaces. Not only do they offer a professional space to get things done, but the opportunities to network and share in the local business community can be invaluable to some of their users.

This is why a coworking space can be a great choice for hosting an event, as you’ve got the facilities, the office, and members of your local business community all right there in the same place. If you manage to pull off your event successfully, you may be able to take your networking game to the next level.

Here are our 3 tips for hosting an event at a coworking space.

Tip #1: Take Advantage of Your Community Manager

The community manager at your coworking space is a valuable resource before, during, and even after your event. They may be able to assist in various ways, like promoting your event, planning the room layout and schedule, and making sure you have the time and space you need to clean up and organize everything afterward. They may also give you insight into event-related things that you haven’t even thought of, so make sure to check with them early on in your planning process.

Tip #2: Connect with Your Coworkers

It’s not going to be much of an event without your coworking community members! Promote your event online by posting on your website or social media accounts and promote in-person by handing out flyers or sticking a poster on a bulletin board. 

While you’ll probably also mention it to those that you’re friendly with within a casual conversation, this also gives you a great excuse to approach and have conversations with those coworkers that you haven’t really had a chance to connect with yet. You can get an idea of what they’re expecting from your event and if there’s anything in particular that they want or do not want you to address. Then, if you like, you can take that information and tweak your event plans accordingly to ensure that they meet everyone’s expectations.

Tip #3: Network, Network, Network

Arguably, the best thing about hosting an event in a coworking space is the networking opportunities. Unless you make it your mission to know up-to-date information about all of the workers and businesses operating out of your coworking space, you likely don’t know if someone is changing their business model or has an entirely new product on service on the market – and they probably don’t know what’s going on with your business either.

This is why you should be networking before, during, and after your event. Take the time to connect with everyone there and find out what they’ve been up to business-wise, as there may be opportunities for collaborations that would mutually benefit both of your businesses. If there’s a large turnout and you’re worried that you will miss some people, see if your community manager is able to help you out by keeping a list of the attendees. After your event, you can use this list to send a thank you email to everyone and give them the opportunity to connect with you further.